What you'll be handling:

• Schedule appointments and coordinating calendars for team members and Marketing leadership and manage leadership travel arrangements and related documentation
• Organise and document meetings (scheduling, preparation of materials, minute‑taking, follow‑up actions)
• Manage and control of internal order and procurement processes, including order confirmation and invoice review
• Provide project management to Content and Channel Managers and manage sponsoring inquiries
• Prepare briefing documents, reports, presentations, and leadership communication materials and act as first point of contact for administrative matters within the Global Marketing team
• Support the organisation of trade fairs, conferences, internal events, and other marketing activities and manage promotional materials, merchandise, and event logistics
• Coordinate the distribution and administration of merchandise items and the operation of the merchandise online shop
• Support quality management processes within the Global Marketing team by maintaining documentation standards, ensuring process compliance and helping monitor adherence to internal guidelines
• Act as the central go‑to person for onboarding new colleagues, interns and apprentices within the Global Marketing team

What you'll need:

• Completed training in office management, business administration, or comparable assistant roles
• 3+ years of relevant experience in a similar administrative position
• Experience in marketing, communications, or event management
• Excellent MS Office skills (PowerPoint, Excel, Word), basic graphic and online platform know-how is an advantage
• Very good project management knowledge is desirable
• Service‑oriented personality with strong organizational skills as hands‑on mentality and proactive mindset
• Strong capability to balance multiple demands, manage competing priorities, and adapt quickly to changing requirements 
• Strong verbal and written communication skills both in German and English