What you'll be handling:

• Set-up of new projects in business systems as part of the project initiation process
• Generate a project documents library and maintain project files and records, ensuring they are up-to-date and easily accessible
• Assist with the creation and maintenance of project documents, collating data for project reports in line with the agreed project management methods, standards and timeline
• Support the preparation of project financial reporting and tracking
• Maintain the records of project risks, opportunities and issues
• Prepare and distribute project-related communications, such as updates and reports
• Generate reports of the commercial and technical risks of the project
• Liaise with Finance team colleagues to ensure all project budget information is reconciled in financial databases and business systems
• Support the procurement process by preparing Purchase Order Request Forms ready for Project Manager approval according to the procurement process and procedures
• Review supplier invoices to ensure compliance with the TGW Purchase Order before approval by the Project Managers
• Advise and assist project teams with the application and maintenance of Project Management systems, processes and templates such as Multi-Project Manager, JIRA, and Microsoft Project
• Provide information to the Global Mobility team to support applications for visas and work permits
• Provide meeting support and administration services, including issuing meeting notes
• Actively contribute to the continuous improvement of systems and processes to develop the capacity to capture, report and analyse evaluation data
• Support internal audit and quality assurance activities

What you'll need:

Required

• Excellent communication skills 
• Strong interpersonal skills and the ability to influence and manage a range of relationships in a complex environment 
• Ability to manage time effectively and prioritise work
• Exceptionally organised, detail-oriented individual with a passion for efficiency and process improvement
• English language written and spoken at a business level 
• History of working with desktop software applications such as Microsoft Outlook, Word, Excel, PowerPoint and Visio 
• Knowledge of project management terminology, tools and reports 

Preferred

• History of working with software applications like JIRA, Navision, SAP on high complexity, high value projects 
• Familiarity with project management methodologies 
• APM Project Fundamentals Qualification (PFQ) or similar 
• Data analysis skills and experience with data reporting, i.e. use of software such as Datarails, Splunk, Power BI or SQL