• Support finance and accounting functions such as purchase orders, invoicing, and expense tracking.
• Maintain and update filing systems, databases, and records.
• Generate and distribute regular reports related to office operations, project status, and departmental performance.
• Liaise with vendors, service providers, and building management.
• Ensure the office environment is clean, organized, and well-maintained.
• Manage office supplies inventory and place orders as needed.
• Coordinate meetings, appointments, expense reports and travel arrangements for staff.
• Handle confidential information with discretion.
• Perform other administrative duties as assigned.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Ability to work independently and collaboratively.
• Professional demeanor and customer service orientation.
• Ability to work effectively with internal departments, external customers, vendors and subcontractors to ensure smooth communication, coordination, and execution of tasks.

Physical Requirements

• Ability to remain stationary at a desk for prolonged periods of time.
• Ability to go to site frequently and move safely around industrial and/or warehouse environment.
• Ability to lift and carry supplies up to 25 pounds at a time.
• Ability to operate computers, tablets, phones, and other electronic devices.
• Ability to communicate with others verbally and in writing, on a frequent basis.
• Ability to tolerate exposure to job site temperature fluctuations due to seasonal weather in geographic region.

The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Requirements

This position may require work at TGW customer sites. TGW’s customers may require background checks before accessing their sites. Refusal to participate in a customer-required background check may result in a customer barring access and a subsequent reduction in work.